All stationery including letterheads, invoices, order notes, delivery notes etc must clearly show all the following information:
Sole Traders
-Your own name, if it isn’t part of the company name
-The address for correspondence
-The contact details including, phone number, fax number, email address
-The VAT registration number, if you are registered for VAT
Partnerships
Partnerships need to use the same information as a sole trader on stationary, websites and invoices (as listed above). Partners are not obligated to be named, but if you list one partner name, you must list them all.
Limited Companies
-The full registered name of the company including the word limited or its abbreviation Ltd (or equivalent for a PLC or LLP)
-A statement registered in England
, registered in
England
&
Wales
, registered in
Scotland
or registered in
Northern Ireland
depending obviously on the place of registration
-The company registration number
-The registered office address, which must be clearly designated as such if different to the trading address. Specific reference to the address as the registered office need not be made if the registered office and trading address are the same, and if this is so, the address need only appear once on the letterhead
-It is not necessary to show the names of the directors, but if any are shown, they must all be shown
-All company cheques must show the word limited or the abbreviation ltd. Failure in this respect will render the signatory personally liable to the amount of the cheque
The above rules on display of the correct designation and name of the company must also be clearly shown on any web site operated by the company, Failure in this respect renders the Directors of the company liable to criminal prosecution and may create a personal liability in respect of certain dealings and transactions.
Invoices must:
-State the word ‘invoice’
-Have a unique number
-Show the invoice date
-Show the company name, (and yours if not included), the company address, and contact information.
-The company name and address of whom you are invoicing
-A clear breakdown and description of goods and services
-The price being charged
-The amount of VAT, if registered, being charged and at what rate it is being applied
-Total amount being invoiced (Gross)
-Information on how to pay
-Clearly show a payment due date
